Late to the gate
A crew member arrives after the morning stretch has already started.
For construction managers
When a crew problem escalates, will you remember what was said on-site?
Repeated performance concerns. Crew disagreements. Coaching between jobs. Weeks later, you may need to explain what happened. Record your own account while it is fresh. Formal safety reports and investigations stay in your required systems.
- Voice-first
- Built for supervisors
- 30-day free trial
30 days free, no card required. Manager is $9.98/month for up to 25 people.
“Luis started the cut without the required face shield. I stopped the work, reviewed the step, and he put it on before continuing.”
Docu-Coach™ remembers
LuisCoaching
- What happened
- Started a cut without the required face shield; work stopped and step reviewed
- Commitment
- Put the face shield on before continuing
A day on site
Five moments. One shift.
How many will you actually remember?
Layout save
Luis catches a conflict in the layout and realigns the crew before the pour window.
Gear check skipped
The morning gear check gets skipped as the crew moves to the next elevation.
Sequence coaching
You coach the lead on the layout sequence before the next wall goes up.
Superintendent asks
“What did you already cover with that crew?”
Do you have the record—or are you trying to remember it?
Memory, or a record.
Without Docu-Coach™
With Docu-Coach™
Without: “We talked about it on the last site.”
With: A note tied to the person and the day
Without: Observations stuck in the truck
With: A voice note before you drive to the next site
Without: Follow-ups that die between jobs
With: A commitment you can check
Without: Only the latest problem travels with you
With: Strong work saved next to coaching
Without: Rebuilding a week for the superintendent
With: The history you actually captured
The job moves on. Keep the employee conversation.
- CaptureWhen it is safe to pause after the conversation, record your own observations and the next step you agreed on.
- StructureDocu-Coach™ turns the note into clear management documentation using the FACTS methodology.
- RememberThe moment becomes part of the employee timeline.
- CoachWalk into your next 1:1 with context instead of memory.
“The north wall framing was out of tolerance. Dana and I reviewed the miss and she committed to walk the recheck with me at 2 p.m.”
Docu-Coach™ remembers
DanaCoaching
- What happened
- North wall framing out of tolerance; miss reviewed
- Commitment
- Walk the recheck at 2 p.m.
Docu-Coach™ does not add witnesses, motives, quotes, or dates you did not say.
Powered by Docu-Coach™
The Construction Manager Memory System™
Keep the coaching and strong crew work you recorded, even as you move between sites. Employee notes support the next conversation; they do not replace formal safety reporting, incident investigation, or required regulatory documentation.
- Moment
- Capture
- FACTS
- Timeline
- Coaching
- Follow-up
- Morning huddle
The crew starts at 6:45. One carpenter rolls in at 7:10 and the framing start slips.
- Active work
A cut starts without the right face protection. You stop it, reset, and let the work continue.
- Delivery and coordination
A delivery arrives while another crew is short. A foreman moves people to keep it flowing without being asked.
- Quality check
A framed wall is out of tolerance. You review it with the lead and agree on the recheck.
- Trailer follow-up
Back in the trailer, the day is four people and four conversations. They are already sorted by name.
Context that accumulates.
An illustration, not a customer record.
Before
Luis — “Keeps showing up late.”
After
- Late to the gate. Coaching on the start-time expectation.
- PPE coaching before work. Agreed to correct it before the next task.
- Layout was clean and early. Recognized on site.
- On time the last three mornings.
Suggested next step: mention both the late starts and the layout work in the next check-in.
The cost of managing from memory
- The same coaching conversation happens on every site
- A follow-up from Tuesday’s job never reaches Thursday’s
- Strong crew work disappears behind the latest delay
- Supervisors rely on whoever is standing there
- Patterns across sites stay invisible
- No record when someone asks what was said
- Safety observations and people notes get mixed into the wrong system
Jobsites move. The people record should travel with you.
Supervisor observations, coaching, crew performance, and follow-ups. A PPE conversation can be an employee coaching note. Formal safety logs and incident reports stay in the systems your company already uses for them.
On a jobsite, coaching happens beside the work: a PPE correction at the saw, a rework conversation at the wall, a late start at the gate, a foreman who quietly solves a delivery problem. By the time you are back in the trailer, those details are competing with everything else.
Docu-Coach™ is the manager app that remembers your people. Say the moment in about ten seconds, and it lands on that person’s timeline with what was corrected and what they committed to. It is not a safety incident system, OSHA recordkeeping process, project platform, quality log, or subcontractor compliance system. Those stay where they are.
Before the morning huddle or a 1:1 in the trailer, Prep Me lists only what you saved about each person.
Person-level coaching, not the safety or project record
Your company already has systems for safety, quality, and projects. Docu-Coach™ sits beside them and holds the manager’s conversations with people.
Belongs in Docu-Coach™
- Coaching on work practices and PPE, and what the worker did next
- Rework conversations and the commitments that came out of them
- Attendance and start-time facts
- Recognition for crew members and foremen
Stays in your system of record
- Safety incident and near-miss reports
- OSHA recordkeeping
- Project management schedules, RFIs, and punch lists
- Quality and inspection logs
- Subcontractor compliance records
See the employee history you can carry between sites
The interactive demo uses a hospitality sample team so you can click the product. Construction uses that same voice note, timeline, and follow-up. Docu-Coach™ is not a formal safety-compliance system.
Questions before you start
Does this replace our safety incident reporting?
No. Report incidents, near misses, and injuries in your company’s safety system and follow your OSHA recordkeeping process. Docu-Coach™ holds the person-level coaching conversation, such as a PPE correction and what the worker did next.
Can I use it with gloves on or in the noise?
The note is spoken and short, and it runs in any phone browser or the iPhone app. Many field managers record after stepping away from the noise, then confirm the person when they are back in the trailer.
Should subcontractor crews go in here?
Docu-Coach™ is for the people you directly manage. Subcontractor performance and compliance usually belong in your project and subcontractor management systems.
How does it help with rework?
Record the employee conversation: what was out of tolerance, what you reviewed together, and what they committed to. The quality log or punch list stays in your project system.
Can it build a performance improvement plan?
When coaching turns into a plan, PIP Builder drafts from the dated notes you already saved. It does not add facts you did not record.
What does it cost for a superintendent with a crew?
Free covers 2 people. Manager is $9.98 a month for up to 25 people. Teams is $250 a month. Every account starts with a 30-day trial with no card.
Three sites later, the details still matter.
Don’t leave the coaching history at the last jobsite.
Save what was said and what came next. Use the documented history when the superintendent asks.
Cancel anytime
30 days free, no card required. Manager is $9.98/month for up to 25 people.