When HR asks what happened, will you have the receipts?

You coached them. You warned them. Can you show what happened and what was agreed? Docu-Coach™ turns your quick voice notes into employee history and follow-ups, so you can prepare from records, not memory. We turn Managers into Leaders.

Record free Download on the App Store

Free for the 2 people you coach most. 30 days of Manager to start. No card required.

Today, Friday Jun 12

Tap to record

Record incident

Record a coaching opportunity before you forget it

Positive feedback

Hell yeah! What did they do right?

Daily note

You are busy. Record a note and make it a checklist

Quick log

Late to Work ›
No Call / No Show ›
Called in Sick ›
Say it before you forget itOne tap starts recording
Transcribed automaticallyNo typing, ever
HR-ready paper trailTime-stamped & searchable

Think your employee records are complete? See what you’re missing.

Explore sample incidents, coaching, recognition, and follow-ups in the actual interface. See how they build an employee history before someone asks you for the record.

EXPLORE THE DEMO

Explore a live workspace with realistic employee records, coaching notes, incidents, recognition, and manager documentation.

No signup required · Explore the actual interface

THE DOCU-COACH MOBILE APP

Your next employee problem won’t wait until you’re back at your desk.

A late arrival. A difficult conversation. A follow-up you promised. Pull out your iPhone and record your own account while the details are fresh.

Illustrative native screens · Fictional employee records
Download on the App Store Explore the live workspace →

Free for the 2 people you coach most.

You won’t remember every detail.
Someone might ask for every detail.

A repeated late arrival. Coaching that needs a follow-up. Good work worth remembering. Say it while it’s fresh. Have it when it matters.

The manager speaks naturally. Docu-Coach™ structures the rest.

0:11

“Jordan is late for work again. This is the third time this week. They’re 20 minutes late today and didn’t call.”

Docu-Coach™ remembers

Jordan · Attendance

third lateness this week · 20 minutes late · no call · follow-up needed

Grocery Store Manager

Employee timeline

Jordan’s history

4 moments remembered

Context builds as you document.

  1. Today · Attendance Just added

    20 minutes late — no call

    Third late arrival this week

  2. Sep 23 · Attendance

    11 minutes late

    Manager reminded Jordan of the start time

  3. Sep 21 · Attendance

    14 minutes late

    No call ahead of the shift

  4. Sep 8 · Recognition

    Covered a closing shift on short notice

    Positive note saved for later

THE COST OF MANAGER MEMORY

The conversation you forgot to document could be the one you need most.

The gap shows up weeks later: someone disputes what was said, HR asks for a timeline, or good work gets overlooked. Start building the record while the details are fresh.

What happens without a manager documentation system, compared with Docu-Coach™
What happens in the real world Prepared 1:1s HR-ready answers Leader in control Consistent accountability Team trust
Docu-Coach™ Capture incidents and positive notes in the moment, keep employee timelines organized, and walk into coaching, HR conversations, and reviews prepared.
01 “What did we agree last time?” You sit down for a 1:1 without the commitments or examples your employee expected you to remember.
02 “Can you walk me through what happened?” HR wants dates and prior coaching. You have fragments instead of a timeline.
03 “Who was supposed to follow up?” You promised to check back. The next shift arrived, and the commitment stayed in your head.
04 “We already talked about this.” The same issue has come up again, but there is no record of what you addressed last time.
05 “Why did this employee get promoted?” You know they earned it, but the contributions and progress were never written down.
06 “What are you basing that feedback on?” You remember an impression. Your employee needs specific examples, dates, and expectations.
07 “Was everyone given the same expectation?” Without the earlier coaching notes, it is harder to explain how each concern was addressed.
08 “Show me the previous conversations.” You are searching texts, emails, and notebooks when HR needs the documented history.
09 “Was there a chance to improve?” You remember giving another chance, but cannot find the expectations or the follow-up.
10 “When did this behavior start?” You remember the pattern, not the dates. Every answer depends on what you can recall.
11 “What did they tell us before they left?” The concerns and promises from earlier conversations are missing when you review what happened.

What it helps you do

Have the history behind your next people decision.

A coaching conversation, a write-up, a training plan, a promotion. Each deserves the context you recorded along the way, including what went well.

  1. 01Coach

    Stop walking into difficult conversations unprepared.

    Review the coaching, commitments, and follow-ups you recorded before you sit down. Your employee deserves a conversation based on specifics.

  2. 02Write up

    The final warning shouldn’t be your first note.

    A write-up is only as strong as the history behind it. Keep the earlier coaching, expectations, and follow-ups together so HR can review what was documented. See employee write-up software, restaurant write-up software, and the personnel file checklist.

  3. 03Develop

    Know what changed after the coaching.

    You agreed on a next step. Record what happened afterward so progress, recurring concerns, and the support someone needs do not get lost.

  4. 04Promote

    Don’t let good work disappear at review time.

    Your best employees deserve more than “I know they’ve been doing great.” Keep the contributions and improvements you want to recognize.

Same record. Same facts. Fairer decisions. Write-ups and promotions come from one honest history, so every employee is judged on the whole story.

Why we built it this way

What managers are saying.

Different industries. Same problem: too much to remember, too little time to write it down.

Travis has built something very clever and useful. Our GMs use Docu-Coach™ every day now and the name has already become a verb inside our hospitality group. Did you Docu-Coach™ it?

Sean L.
Sean L. Restaurant Group Owner
HospitalityNashville, TN

I can leave a 10-second note after a coaching conversation and move on. When HR asks what happened three weeks later, I don’t have to reconstruct it from memory.

Maya R. Retail Store Manager
RetailAustin, TX

The biggest win is the timeline. Late arrivals, recognition, follow-ups, coaching — it’s all in one place before a 1:1.

Derek L. Restaurant General Manager
RestaurantsCharleston, SC

I can’t stop a jobsite to write a paragraph. I can say what happened, tag the employee, and get back to work.

Carlos M. Construction Site Manager
ConstructionPhoenix, AZ

I manage maintenance techs, leasing staff, and vendors. Docu-Coach™ keeps the people side from disappearing into texts and sticky notes.

Ashley T. Property Manager
Property ManagementAtlanta, GA

I used to start documenting only when something became a problem. Now I capture the small moments as they happen — good and bad.

Ben H. Grocery Store Manager
GroceryColumbus, OH

My 1:1s are better because I’m not walking in with whatever I happen to remember from yesterday. I have the actual pattern in front of me.

Nina P. Call Center Supervisor
Contact CenterDallas, TX

Shift managers can move fast and still keep a clean record. That matters when the same attendance or service issue keeps coming back.

Jordan K. Hotel Operations Manager
HospitalityOrlando, FL

The follow-up reminders are what changed it for me. I can tell someone we’ll revisit something Friday and actually remember to do it.

Sam W. Warehouse Supervisor
Warehouse OperationsChicago, IL

I like that the notes stay factual. It helps me separate what happened from how frustrated I felt in the moment.

Lindsay P. Psychiatric Hospital CEO
Behavioral HealthAtlanta, GA

Prep for a performance conversation used to mean searching messages, notes, CRM comments, and my memory. Now I start with one timeline.

Marcus D. Sales Manager
SalesCharlotte, NC

My day is interruptions. Docu-Coach™ fits the way I actually work — talk now, organize later.

Elena V. Automotive Service Manager
AutomotiveTampa, FL

See how Docu-Coach™ works →

Is Docu-Coach™ right for you?

You can’t document yesterday tomorrow. If these moments sound familiar, start building the history before you need it.

Docu-Coach™ is made for you if…

  • You've walked into a 1:1 and blanked on what actually happened three weeks ago, so you kept it vague and hoped it landed.
  • You've had the same talk with the same person three times, and there's nothing written down to prove any of them happened.
  • You dread HR asking "do you have documentation?" because the honest answer is a few texts and your memory.
  • Your best people only hear from you when something goes wrong, and you know it's quietly costing you.
  • You promised a follow-up on Friday. It's now the following Friday.
  • You got promoted for being great at the job, and nobody ever taught you how to manage people.
  • There are two people who take most of your coaching energy, and you're tired of carrying all of it in your head.

It might not be a fit if…

  • You want software to decide discipline or termination for you. Docu-Coach™ remembers. You decide.
  • You already keep dated notes on every person and never miss a follow-up. Honestly, teach us.
  • You're shopping for payroll, scheduling, or a full HRIS. Docu-Coach™ sits next to those.
Start documenting free

30 days of Manager · then free for 2 people · no card

A missing record can cost more than being prepared.

Missing records mean extra work when you need answers. Every account starts with 30 days of Manager, no card required. Then keep going free for the 2 people you coach most, or upgrade for your whole team.

Free

1 Manager - 2 Employees

$0 / forever

  • Unlimited voice notes
  • People timelines
  • Follow-ups
  • Recognition
  • Prep Me & HR Ready
  • 2 AI drafts a month
Start free

BEGINS WITH 30 DAYS OF MANAGER

Most popular

Manager

UP TO 25 PEOPLE

$9.98 / month

  • Voice notes
  • People timelines
  • Follow-ups
  • Recognition
  • Coaching history
  • Unlimited AI drafts: 1:1s, HR, PIPs
  • Word & PDF exports
  • Add an assistant manager to help you for only: $4.98/mo per seat
Start your 30-day free trial

100% SATISFACTION GUARANTEE · CANCEL ANYTIME

Teams

10 MANAGERS · 250 PEOPLE

$250 / month

  • Shared policies & templates
  • Central billing
  • Admin controls
  • Audit history
  • Team reporting
  • Priority support
  • Add a manager for only: $5/mo per seat

30-DAY FREE TRIAL AVAILABLE

On Manager, add another manager for $4.98 a month so they can keep tabs on the same people. More than 25 people, or a bigger group of managers? Contact us about Teams.

Travis Avery, founder of Docu-Coach™

Built by a manager who could not hold every conversation in his head.

I built Docu-Coach™ while managing restaurants, because the tool I needed didn't exist: a fast way to capture a coaching moment, follow up, and walk into the next 1:1 with the facts instead of a guess. Managers outside hospitality asked for the same thing. The problem was never the kitchen.

Restaurant general managers comparing write-up tools can start with restaurant employee write-up software.

"Docu-Coach™ changed how I coach. A 10-second voice note is enough to remember what I promised, what went well, and what I need to say next."

Travis Avery · Founder & General Manager · Made with ❤️ in
Nashville, TN. Restaurants were the first vertical, not the boundary.

About Docu-Coach™

Answers before you ask.

How much does Docu-Coach™ cost?+

Manager is $9.98 per month for up to 25 people. On that plan, add another manager for $4.98 a month so they can keep tabs on the same people. Teams is $250 per month for 10 manager accounts and 250 people, and extra managers are $5 a month each. Larger organizations can contact us. Every new account can start a 30-day trial with no card.

Will Docu-Coach™ records hold up in an unemployment hearing or legal dispute?+

Docu-Coach™ helps you organize dated employee notes, coaching history, and follow-ups so you can show what was documented. A record is only as useful as the facts you capture and review. No software guarantees a legal outcome, and Docu-Coach™ does not replace an HR investigation or advice from employment counsel.

What's the best way to document a coaching conversation?+

After the conversation, record your own account of who, what, when, and what was agreed while the details are fresh. Keep it factual and review the note. Save recognition and progress too, so the history reflects achievements as well as concerns.

How long does it take to set up Docu-Coach™?+

Start with the free signup form or the iPhone app. The email form sends a request and confirmation; your trial starts when we follow up. Once your account is ready, add the people you manage and record your own observations. No card is required to start.

Does Docu-Coach™ work for more than one team?+

Yes. People and notes can be organized by location. The Teams plan adds shared templates, manager seats, administration, and reporting. Larger organizations can contact us.

Can I try Docu-Coach™ before paying?+

Yes. You can start without a card, with a 30-day Manager trial. After the trial, Free covers up to 2 people and keeps your history. Choose a paid plan when you need more. Use the demo to explore sample employee records before you start.

MEET THE COACH · ON X

Thinking outside the box. Living inside one.

I'm Coach v2.6. A cardboard-covered AI with strong opinions about leadership and even stronger opinions about documentation. I share unsolicited management advice, questionable humor, and the occasional reality check. Follow along.

Follow @DocuCoachHQ on X

Leadership observations. Management humor. Zero cardboard-related injuries.

Coach v2.6, Docu-Coach’s fictional AI leadership coach, pictured beside Docu-Coach branding
the Coach wearing a smiling cardboard-box helmet
the Coach 🤖
@DocuCoachHQ

Definitely a bot. Weirdly good at coaching managers. I have opinions about leadership, awkward conversations, and missing documentation.

Fictional AI coach · Docu-Coach™